Event Production Management
The Same Production Team, Year After Year
When your event changes venues, preferred or exclusive AV agreements can decide who supplies equipment and operators. They don't decide who manages your production. DXG keeps your production leadership with your event year over year, sized to your program, while you keep the venue pricing on internet, rigging, and power that often rises when an outside AV company comes in.
In years when the venue's in-house team supplies the gear, your DXG team still runs the planning, coordination, and show-day process. Same people, same production plan, same standards.
Programs Designed Around What You Need
DXG provides event production services customized to the specific format, audience expectations, and technical demands of your organization.
How We Manage Your Production
6 stages. Each one produces the exact technical information the next stage needs.
- 1
Discovery and Scoping
- 2
Planning and Vendor Coordination
- 3
Technical Preparation
- 4
Rehearsal
- 5
Show Day Execution
- 6
Closeout and Debrief
What Production Management Can Include
These are the event production services a meeting planner can engage on their own, with equipment and labor coming from in house AV, another vendor or DXG directly. Scope follows your format, venue, schedule, and room count.
Production budgeting and scope development to establish category allowances before commitments, updated as scope changes.
AV proposal and RFP (Request for Proposal) review for a line by line check of scope, pricing, crew assumptions, and overtime exposure.
Venue and in house AV coordination to fold access, power, rigging, exclusives, and labor rules into one plan.
Technical site visits to verify dimensions, rigging points, sightlines, and loading access before load in.
Production schedules to establish one timeline from advance work through strike, with call times per department.
Room by room technical planning to ensure keynote stages and breakout rooms each get the setup their purpose needs.
Vendor coordination to maintain one production contact across AV, staging, lighting, decor, and technical vendors.
Labor and crew planning to check crew calls against the real schedule and workload.
Run of show development to unify cues, playback, transitions, timing, and owners in one working document.
Speaker and content coordination to collect, test, and rehearse files with clear deadlines for presenters.
Technical rehearsals to secure a controlled window to test the live sequence in the actual room.
On site production management for producer led setup, general sessions, breakouts, and closeouts.
Get Started with These 3 Steps
Tell Us About Your Event
Dates, venue, agenda, room count, production goals, and any AV proposals or documents already in hand.
Discovery Call
We review the event in detail and identify where production support adds the most value across budget, vendors, content, rehearsals, and show day.
Scope and Proposal
A production proposal built around your event, with services, timeline, and investment spelled out clearly.
Questions planners ask us
Schedule a Strategy Call
A 30 minute working session on your event. Not a sales call.
Schedule a Strategy CallBook the call with no pressure, no pitch deck, and just a conversation about your event.